CONSTITUTION AND BY LAWS OF THE
HEMBY BRIDGE ELEMENTARY SCHOOL PTO
Article 1: Name
The name of this organization is Hemby Bridge Parent – Teacher Organization, Inc.
Article II: Articles of Organization
This organization exists as an incorporated association of its members. Its Articles of
Organization comprise these bylaws, as from time to time amended, and its articles of
Article III: Objectives
Section 1: The Objectives of the organization are:
A. To promote the welfare of children and youth in home, school, church and community.
B. To bring into closer relation the home and the school, that parents and teachers may cooperate intelligently in the education of children and youth.
C. To develop between educators and the general public such united efforts as will secure for all children and youth the highest advantage in physical, mental and social education.
Section 2: The Objectives of this organization are promoted through educational programs directed toward parents, teachers and the general public; developed through conferences, committees, projects and programs; and governed and qualified by the Basic Policies set forth in Article IV.
Article IV: Basic Policies
The following are Basic Policies of the organization:
A. The organization shall be non-commercial, non-sectarian and nonpartisan.
B. The name of the organization or the names of any members in their official capacities shall not be used in any connection with a commercial concern or with any partisan interest or for any purpose not appropriately related to promotion of the objects of the organization.
C. The organization shall not – directly or indirectly – participate or intervene (in any way, including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office; or devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise.
D. The organization shall cooperate with schools to support the improvement of education in ways that will not interfere with administration of the schools and shall not seek to control the policies.
E. The organization may cooperate with other organizations and agencies concerned with child welfare, but persons representing the organization in such matters shall make no commitments that bind the organization.
F. In the event of the dissolution of the organization, its assets shall be distributed for one or more of the exempt purposes specified in section 501(c)(3) of the Internal Revenue Code of 1954 as from time to time amended.
Article V: Membership and Dues
Section 1: Any individual who subscribes to the Objectives and Basic Policies of this organization may become a member of this organization, subject only to compliance with the provisions of the by-laws. Membership in this organization shall be available without regard to race, color, creed, national origin, sex or religious preference.
Section 2: The organization shall conduct an annual enrollment of members, but persons may be admitted to membership at any time.
Section 3: Only members in good standing of the organization shall be eligible to participate in its business meetings, or to serve in any of its elected or appointed positions.
A. Each member of the organization shall pay annual dues to the organization.
B. The amount of the dues shall be set forth annually by the Executive Committee, prior to the first day of the school year.
Section 5: The membership year of the Hemby Bridge PTO shall begin on the date that the dues are paid, and run the remainder of the school year.
Article VI: Officers and Their Elections
A. The officers of this organization shall consist of a president, vice-president, secretary and a treasurer.
B. Other officers may be added as deemed necessary by the existing Executive Committee.
C. The president shall have previously served at least one term as a PTO officer, or as chairman of a standing committee.
D. Officers shall be elected annually during the last general meeting.
E. Elected officers will assume their official duties at the next regularly scheduled board meeting and shall serve for a term of one year, and until the election and qualification of successors.
F. A person shall not be eligible to serve more than two consecutive terms in the same office.
A. There shall be a nominating committee composed of three members to be elected by the organization at a regular meeting at least one month prior to the election. The person receiving the highest number of votes by the organization shall serve as chairman.
B. The nominating committee shall nominate two eligible persons for each office to be filled and report its nominees at the annual meeting in May at which time additional nominations may be made from the floor.
C. Only those persons who have signified their consent to serve if elected shall be nominated for, or elected to such office.
Section 3: A vacancy occurring in any office shall be filled for the un-expired term by a person elected by a majority vote of the remaining members of the Executive Committee, notice of such election having been given. In case a vacancy occurs in the office of president, the vice-president shall serve notice of the election.
Article VII: Duties of Officers
Section 1: The president shall preside at all meetings of the organization and of the Executive Committee at which he may be present; shall perform such other duties as may be prescribed in these by-laws or assigned to him by the organization or by the Executive Committee; and shall coordinate the work of the officers and committees of the organization in order that the objects may be promoted.
Section 2: The vice-president shall act as aid to the president and shall perform the duties of the president in the absence or disability of that offer to act.
Section 3: The secretary shall record the minutes of all meetings of the organization and of the Executive Committee and shall perform such other duties as may be delegated to him.
Section 4: The treasurer shall have custody of all of the funds of the organization, shall keep a full and accurate account of receipts and expenditures; and shall make disbursements in accordance with the approved budget, as authorized by the organization, the Executive Committee, or a special committee. The treasurer shall present a financial statement at every meeting of the organization and at other times when required by the Executive Committee, or special committee. The treasurer shall be responsible for the maintenance of such books of account and records as conform to the requirements of the by-laws. The treasurer’s accounts shall be examined annually by an auditing committee of not less than three members, who satisfied that the treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report. The auditing committee shall be appointed by the Executive Committee at least two weeks before the annual meeting.
Section 5: All officers shall:
A. Perform the duties prescribed in the parliamentary authority in addition to those outlined in these by-laws and those assigned from time to time.
B. Deliver to their successors all official material at the next scheduled board meeting and no later than the end of the fiscal year, June 30th.
Article VIII: Executive Committee
Section 1: The Executive Committee shall consist of the officers of the organization, the chairmen of standing committees, and the principal of the school or a representative appointed by him. The chairmen of the standing committees shall be selected by the officers of the organization and the principal of the school or his representative. The members of the Executive Committee shall serve until the election and qualification of their successors.
Section 2: The duties of the Executive Committee shall be:
A. To transact necessary business in the Intervals between organization meeting and such other business as may be referred to it by the organization
B. To create standing committees
C. To approve the plans of work of the standing committee.
D. To present a report at the regular meetings of the organization.
E. To appoint an auditing committee of at least two weeks before the annual meeting to audit the treasurer’s account.
F. The prepare and submit to the organization for approval a budget for the fiscal year
G. To approve routine bills within the limits of the budget.
Section 3: Regular meeting of the Executive Committee shall be held monthly during the school year, the time to be fixed by the committee at its first meeting of the year. A majority of the Executive Committee members shall constitute a quorum. Special meetings of the Executive Committee may be called by the president or by a majority of the members of the committee.
Section 4: Executive committee meetings will be open to anyone who wishes to attend.
A. Attendees will be permitted to address the Board during an appointed time on the agenda. The attendee will be allowed three minutes to speak.
B. If members or concerned persons wish the Board to act on an item, the item must be presented, in writing, no later than one week before the next scheduled Board meeting.
Article IX: Meetings
Section 1: There shall be at least four regular meetings of the organization during the school year. These meetings are to be scheduled by the Executive Committee within the first month of the school year.
Section 2: Special meetings may be called by the Executive Committee, seven days notice having been given.
Section 3: The annual meeting shall be no later than May 15.
Article X: Standing and Special Committees
Section 1: The Executive Committee may create such standing committees as it may deem necessary to promote the objects and carry on the work of the organization. The term of each chairman shall be one year and until the election and qualification of his successor.
Section 2: The chairman of each standing committee shall present a plan of work to the Executive Committee for approval. No committee work shall be undertaken without consent of the Executive Committee.
Section 3: The power to form committees and appoint their members rests with the organization.
Section 4: The president shall be a member ex officio of all committees except the nominating committee.
Article XI: Fiscal Year
The fiscal year of the organization shall begin on July 1 and end on the following June 30.
Article XII: Parliamentary Authority
Robert’s Rules of Order Revised shall govern the organization in all cases in which they are
applicable and in which they are met in conflict with these by-laws.
Article XIII: Amendments
Section 1: These by-laws may be amended at any regular meeting of the organization by a two-thirds vote of the members present and voting, provided that notice of the proposed amendment shall have been given at the previous meeting.
Section 2: A committee may be appointed to submit a revised set of by-laws as a substitute for the existing by-laws only by a majority vote at a meeting of the organization, or by a two-thirds vote of the Executive Committee. The requirements for adoption of a revised set of by-laws shall be the same as in the case of amendments.